Privacy notice

Privacy notice

We hold personal information about our participants, with their consent, including names, email addresses, organisation names, photographs, videos and audio recordings. We use this information to keep our citizens, partners and others informed about democracy in Kirklees, to help citizens get involved in shaping their local place, and to share our work to grow a stronger local democracy.

Working in the open

We believe in working in the open as much as possible, so that more people have the opportunity to be involved, and we share our events and activities live online whenever we can, for this reason. We always let our participants know in advance that we’re doing this, and we offer participants the option of not being seen in photos and videos.

If you give us permission to use your photograph, film or words, you can contact us at any point and ask us not to use your content for any new purposes. Remember that once information is published and in circulation (especially online) it may be copied and used by others. If you ask us not to use your information in the future, we will do our best to stop others using it too, but we can’t guarantee this.

Citizen engagement activities

If you participate in any of our citizen engagement activities to share what you think about your local place or how you feel about getting involved, we will retain what you tell us so that Kirklees Council and other people and organisations can learn from what you’ve said. We will published anonymised data from our engagement activities online. Where we support community organisations to run How good is our place activities using the Place Standard tool, the activity organisers (who will be clearly identified) will also receive your full response.

Keeping in touch

We encourage participants to opt in to our Kirklees Democracy emails, so that we can let you know about events, activities and projects that you might be interested in. We collect only the information that we need (your name, email address, optional organisation name and local area, and your email preferences). 

We also manage the ‘Getting involved’ email bulletin, which is part of Kirklees Council’s Stay Connected suite of email bulletins. You can join this list for monthly updates about getting involved in your community, from Kirklees Council and local organisations.

We never share your information with other organisations, and we only use your contact details to tell you about local democracy and getting involved. Each email bulletin we send you includes an option for you to update your preferences, or to unsubscribe.

Where your data is stored

We make sure your personal information is stored securely. We use trusted tools to process your data and to communicate with you. The tools we currently use are: the Place Standard (for gathering your views and ideas about your local place), Granicus / GovDelivery and Mailchimp (for sending email bulletins), Eventbrite (for event invitations) and TypeForm (for our citizen engagement programmes).

Please be aware that your data may be transferred outside of Europe during processing, in compliance with the EU-US Data Privacy Framework. You can learn more about how our international providers store and process data on these webpages:

Your responses to activities in your local place using the Place Standard tool will be stored by the Scottish Government’s IT providers.

Data that we retain is stored by Kirklees Council on our secure servers.

How Kirklees Council uses your data

For more information about how Kirklees Council deals with your personal data, please see:

www.kirklees.gov.uk/privacy

Contact us

You can contact us at any time to request further information, ask questions, or let us know if you have any concerns. Please email us at: Democracy@Kirklees.gov.uk

Page last updated on 11th January 2024